District Meeting 2:00 Sunday January 17th, 2021 – Zoom

You are invited to the District 15 Zoom Meeting.
Exciting News!
We will be holding elections for the District Officers:
DCM
ADCM
Secretary
Treasurer
If you have an interest in running and being part of the district officers, please be at the January 17th District Meeting.  And, remember, it is really important to begin the meeting on time, especially in this current environment.
Attached is a Flyer with details on the District Meeting to be held on January 17th.  Please forward or print the flyer and distribute it to your Home Group, and any other friend.
Any questions?  Please reach out to one of District 15 Officers or Committee Chairs (see emails at bottom of the District 15 Qualifications & Duties) — We will surely be happy to assist you with any questions you may have.
SAVE the DATE
January 17th, 2021
District 15 District Meeting


Zoom.com
Meeting ID 88697755942
Password 496219
Or,
Dial In via Phone — 929-205-6099

District 15 meetings are held on the 3rd Sunday of even months (January, March, May, July, September, November)
at 2:00 PM

DISTRICT 15 Qualifications & Duties
District 15 Service Manual
 
The DCM
To be familiar with the duties of the D.C.M. as stated in the A.A. Service Manual for World Service.
To determine the collective group conscience of the A.A. groups in the district from workshops, sharing sessions, and meetings attended throughout the district.
To carry the group conscience of the district to any A.A. functions attended.
To report to the district at the District Committee meeting and, as requested, at
A. service events in the district.
To encourage unity and participation in A.A. service events for district, area, regional, general services, and A.A. world services.
To encourage self-support in the district, District Committee, Virginia area committee (V.A.C.) and general service office (G.S.O.).
To conduct all District Committee meetings.
To have agendas for the District Committee meetings published and distributed via US mail or electronically at least one week prior to the District Committee meetings.
To ensure all G.S.R.S received the General Service Conference concerns no later than the March District Committee meeting.
To appoint Standing Committee Chairs and Special Assignment Coordinators.
To coordinate all Standing Committees.
To form ad hoc committees.
To maintain a current meeting directory of all A.A. group meetings in the district and communicate this information to the G.S.O. and the Virginia Area Mailing List Coordinator.
To make all changes to the District Meeting Directory for sub-mission to a printing company.
To maintain a current mailing list for the members of the District Committee, (electronic & US mail).
To assist the Newsletter Editor in distributing information on events hosted by groups, the district, other districts, V.A.C. and G.S.O.
Assist A.A. groups in preparing and conducting group inventories on request.
To serve as the committee chair of the Audit Committee.
AA Service Manual
The district committee member (D.C.M.) is an essential link between the group G.S.R. and the area delegate to the General Service Conference. As leader of the district committee, made up of all G.S.R.s in the district, the D.C.M. is exposed to the group conscience of that district. As a member of the area committee, he or she is able to pass on the district’s thinking to the delegate and the committee. (The pamphlet “Your D.C.M.,” available from the General Service Office, provides basic information on this service job.)

FINANCIAL SUPPORT: Current experience indicates that many districts provide financial support for their D.C.M.s to attend service functions. Invariably, this pays off in increased activity, interest, and group participation.

Qualifications
• The district committee member has usually served as a G.S.R. and is elected by other G.S.R.s to take responsibility for district activities. If the person chosen is a current G.S.R., a new G.S.R. should be elected to fill his or her position.
• A D.C.M. should have enough sobriety (generally four or five years) to be eligible for election as delegate.
• He or she also needs to have the time and energy to serve the district well.
Duties
The D.C.M.’s job is primarily that of two-way communication. The D.C.M.:
• Regularly attends all district meetings and area assemblies.
• Receives reports from the groups through G.S.R.s and through frequent personal contacts with groups in the district.
• Holds regular meetings of all G.S.R.s in the district.
• Helps the Conference delegate cover the area, which would be impossible for the delegate to do on a group-by-group basis.
Assists the delegate in obtaining group information in time to meet the deadline for A.A. directories.
• Keeps G.S.R.s informed about Conference activities; this includes setting up opportunities for the delegate’s Conference report, occasionally making the Conference report if the delegate cannot be present, and inviting the delegate to regular district meetings.
• Makes sure that G.S.R.s are acquainted with The A.A. Ser-vice Manual, the Twelve Concepts for World Service, the G.S.O. bulletin Box 4-5-9, workbooks and guidelines from G.S.O., and any other service material.
• Helps G.S.R.s make interesting reports to groups, and encourages them to bring new A.A. members to service events.
• Keeps groups informed about Conference-approved books and pamphlets.
• Organizes workshops and/or sharing sessions on service activities.
• Regularly keeps in touch with the alternate D.C.M. and the delegate; sends district minutes to the delegate and alternate, and exchanges them with other districts.
• Brings Traditions problems to the attention of the delegate.
• Makes a regular practice of talking to groups (new and old) on the responsibilities of general service work.
Term & Eligibility

The D.C.M.’s term of office is two years, coinciding in most areas with the terms of the delegate, committee officers, and G.S.R.s. Some areas, however, rotate half their committee members each year. D.C.M.s are generally elected in the fall of the year. The election should take place after the G.S.R. election and before that of the area delegate, because the D.C.M. is chosen either from among currently serving G.S.R.s or from a combination of past and present G.S.R.s. In most areas, a candidate for an area committee officer or Conference delegate must be a committee member before being eligible for election.

While district meetings to elect committee members are most often held in advance of area assemblies, and separate from them, occasionally travel distances make this impractical and/or a hardship.(This usually means more districts should be set up.) If necessary, therefore, meetings to elect committee members can be held immediately before area assemblies at the place where the assembly meets.  The committee member who is finishing a term sets up the election meeting and, in most districts, notifies the G.S.R.s who have just been elected and those who are going out of office.
Alternate D.C.M.
The alternate is a backup for the D.C.M. If the D.C.M. resigns or is unable to serve for any reason, the alternate steps in. Usu-ally, the alternate is elected at the same time as the D.C.M., by the same procedure. Alternate committee members should be encouraged to assist, participate, and share in the D.C.M.’s responsibilities at district and area meetings.  In addition to being familiar with all the DCM’s duties the ADCM will also serve on the Audit Committee.
Secretary
Another important duty in the District is the Secretary. You would need to be able to take notes of the meeting while it is in progress.
Qualifications, all current and former, GS.R.s and members of the District Committee are eligible for nomination. Individuals must be present.

Elections of District Committee Officers shall be in accordance with the Third Legacy Procedures in the A.A. Service Manual.

The duties of the Secretary are:

To keep minutes of District Committee meetings.
To publish the District Committee meeting minutes and make copies available at District Committee meetings.
To make minutes available to D.C.M. to set the agenda for the District Committee meetings.
To ensure communication and continuity in all district business.
To maintain custody of all District Committee minutes.

To serve as a member of the Audit Committee.

Treasurer

Among the district officers is the Treasurer.

Qualifications, all current and former, GS.R.s and members of the District Committee are eligible for nomination. Individuals must be present.
Elections of District Committee Officers shall be in accordance with the Third Legacy Procedures in the A.A. Service Manual.
Some of the duties of the Treasurer are:
• To receive contributions from the A.A. groups in the district and to encourage contributions to the V.A.C. and GS.O.

• To maintain records of monies received and make disbursements approved by the District Committee.

• To maintain a bank account, with a signature card signed by the Treasurer and D.C.M. for the depositing of receipts.
• To maintain records of all A.A. group donations and district disbursements to be reported at all District Commit-tee meetings.
• To publish and make copies of report available at District Committee meetings.
• To prepare a report on year end accounting of all receipts and disbursements showing expenditures on budgeted line items at the November meeting.

• To serve as a member of the Audit Committee.

Hope to see you at the District Meeting — When?  January 17, 2021 — 2:00 p.m.

The email addresses for the District Officers and Committee Chairs:

District Officers:
Richard S. — DCM@vadist15aa.org
Shirley F. — ADCM@vadist15aa.org
Committee Chairs:
Terry S & Kathy P. — Activities@vadist15aa.org
Jimmy G & Scott M. — PICPC@vadist15aa.org
Announcements — Announcements@vadist15aa.org (This will be received by the Newsletter and the Website)
Group Information Updates — WhereWhen@vadist15aa.org